Accounts receivable specialist

Location: Spring Hill, FL (On-site)
Company: Holmes Drafting Services (HDS)
Reports to: COO

What You’re Signing Up For

This isn’t just pushing paper and waiting on checks. This is financial control. You’ll be the person who keeps cash flow tight, invoices accurate, and payments on time. At HDS, speed matters everywhere—including the books. If you want to hide in the back office, this role isn’t for you.

We need someone who thrives on details, takes ownership of the numbers, and understands that every dollar collected keeps the engine running.

What You’ll Actually Do

Billing & Invoicing

Generate and send invoices for drafting, projects, and services on schedule.
Double-check accuracy against contracts and work orders.
Ensure clients clearly understand terms and deadlines.

Collections & Client Communication

Follow up on overdue accounts with professionalism and persistence.
Work with Project Coordinators and Sales to resolve billing questions fast.
Maintain positive client relationships while protecting company revenue.

Cash Flow Tracking

Record and apply payments promptly in CRM/accounting software.
Reconcile accounts weekly to ensure nothing slips through.
Provide real-time reporting to leadership on outstanding receivables.

Reporting & Accountability

Keep books audit-ready: every invoice, every payment, every note logged.
Deliver weekly A/R reports with actionable insights (not just numbers).
Spot payment trends and flag risks before they become problems.

What Success Looks Like

100% of invoices sent on time.
DSO (days sales outstanding) kept to a minimum.
Less than 5% of receivables past due.
Weekly reports with zero surprises.

Who This Role Is Built For

Detail-obsessed, organized, and financially disciplined.
Strong communicator who can balance firmness with customer care.
Comfortable holding clients accountable to terms without damaging relationships.
Previous A/R, bookkeeping, or accounting experience strongly preferred.
Tech-savvy: can run accounting software and CRM without hand-holding.

Why This Role Matters

Revenue means nothing until it’s collected. The Accounts Receivable Specialist is the one who makes sure our work turns into cash, keeping projects funded, payroll flowing, and the company strong. This isn’t back-office admin—it’s front-line financial execution.

Compensation

Base Pay: $650–$1,000/week (depending on experience).
Performance Bonus (Monthly): $300 for maintaining A/R targets and minimizing overdue balances.

How to Apply

Send your resume and a short cover letter answering:

“How do you keep accounts receivable clean, clear, and collected?”